Car rental software
The car rental software that runs your whole transaction — from booking to invoice
Not a generic fleet ERP adapted for rental: booking, online payment via Stripe, photo check-in/out, an electronically signed contract, and professional invoicing all run in one platform — no re-entry, no back-and-forth between tools.
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Booking and scheduling, without double bookings
A day, week, or month view shows your whole fleet in real time. Drag and drop to block out a rental, with built-in duplicate protection: the same vehicle can never be booked twice for an overlapping slot. Every booking is tracked from quote to close-out in the same screen, and syncs with Google, Apple, or Outlook via an ICS feed — useful when more than one person manages the schedule without staying logged into Lexio all day. That is the everyday core of rental management: one place to see which vehicle is out, which is due back, and which is free to hire. On the vehicle side, Lexio's car rental fleet management software can block a vehicle from being booked as soon as its service is overdue (optional).
From booking to signed contract, without re-typing anything
As soon as a booking is confirmed, Lexio automatically generates the rental contract as a PDF — no re-entry between the schedule and the contract itself. The customer signs electronically on a phone or tablet at the counter; the signature is admissible as evidence, and the contract is archived in the customer file with no paper folder. On the Business plan, the contract carries your own terms, logo, and layout — not a generic template. To see what a standard rental contract looks like before choosing a software, our free car rental agreement template uses the same clauses.
Photo check-in/out that settles a dispute before it starts
At pickup and at return, every part of the vehicle is photographed and timestamped. Lexio automatically overlays both sets of photos side by side, pickup versus return: a disputed scratch is documented, dated, and undeniable. It's the piece of evidence that saves you a three-email back-and-forth over who's right. See how the vehicle inspection app works at pickup and return.
Invoicing that's ready to send the moment a rental closes
Every completed rental generates its invoice automatically from the contract — itemized by rental fee, add-ons, and any damage charges — with a sales register you can export to your accounting software whenever you need to close the books. No manual re-entry, no separate spreadsheet to reconcile.
Online payment, collected as soon as the booking is made
On the Pro plan, your customer pays for the rental online by card, Apple Pay, or Google Pay via Stripe, as soon as the booking is made. The payment is attached to the rental file: no separate card terminal, and nothing to re-type when you reconcile what was collected. Not ready to switch to software yet? Browse our free templates and tools, including a security deposit receipt and return letter you can use today.
A customer CRM that blocks bad payers before the next booking
Every customer has a file with rental history, archived documents, and an internal rating. A flagged customer is blocked automatically at their next booking attempt: transaction history — unpaid invoices, claims, disputed check-ins — becomes an operational filter instead of information scattered across several tools. For more on the operational side, read our guides on running a rental business, from cancellation policies to damage waivers.
What an end-to-end integrated workflow changes
The basics of the job — scheduling, contracts, check-in/out, invoicing — look similar across most rental software. The difference shows up in the links usually left outside the rental file.
| Situation | Without an integrated workflow | With Lexio |
|---|---|---|
| License scanning | Manually re-typing license details into the customer record | AI/OCR scan pre-fills the customer record from a photo |
| Online payment | A separate card terminal, outside the rental file | Card, Apple Pay or Google Pay via Stripe, inside the same file |
| Tracking bad payers | History scattered across several tools or spreadsheets | Centralized customer file, automatic block at the next booking |
License scanning, online payment, and bad-payer tracking are often left outside a typical rental workflow. With Lexio, AI/OCR pre-fills the customer record from a photo, customers pay online via Stripe with no separate card terminal, and a flagged customer is blocked automatically at their next booking.
Frequently asked questions
Comparing Lexio to a corporate fleet tool like Samsara or Geotab? See the full comparison.
See the full workflow run on your fleet
Booking, payment, check-in/out, contract, and invoicing — in a one-hour demo.